- Schedule H for figuring your household employment taxes.
- Form W-2 for reporting wages paid to your employees.
- Form W-3 for sending Copy A of Form W-2 to the Social Security Administration.
For more information, see What Forms Must You File? in Pub. 926, Household Employer's Tax Guide.taxmap/instr/i1040sh-000.htm#TXMP11c87f2d
If you did not have any household employees in 2008, you do not have to file Schedule H (Form 1040) for 2008.taxmap/instr/i1040sh-000.htm#TXMP7ea2aff5taxmap/instr/i1040sh-000.htm#TXMP280dd297
Enter the taxes from Schedule H on the taxmap/instr/i1040sh-000.htm#TXMP3155f8d1
Household employment taxes line of your Form 1040, 1040NR, 1040-SS, or 1041. You do this because these taxes are added to your income taxes.
File Schedule H with your Form 1040, 1040NR, 1040-SS, or 1041. If you are not filing a 2008 tax return, file Schedule H by itself.taxmap/instr/i1040sh-000.htm#TXMP475fb984
No. You pay all the taxes to the United States Treasury, even the social security taxes.taxmap/instr/i1040sh-000.htm#TXMP1ca2c51f
Most filers must pay by April 15, 2009.taxmap/instr/i1040sh-000.htm#TXMP0f3fd8bb
Send one copy of Form W-3 with Copy A of Form(s) W-2 to the SSA, and keep one copy of Form W-3 for your records.taxmap/instr/i1040sh-000.htm#TXMP4bca0d0b
|February 2, 2009||Give your employee Form W-2.|
|March 2, 2009 (March 31, 2009, if you file electronically)||Send Copy A of Form W-2 with Form W-3 to the Social Security Administration.|
|April 15, 2009 (see page H-3 for exceptions)||File Schedule H and pay your household employment taxes with your 2008 tax return.|
Your paid preparer must sign Schedule H in Part IV unless you are attaching Schedule H to form 1040, 1040NR, 1040-SS, or Form 1041. A paid preparer must sign Schedule H and provide the information requested in the Paid Preparer's Use Only section if the preparer was paid to prepare Schedule H and is not your employee. The preparer must give you a copy of the return in addition to the copy to be filed with the IRS.taxmap/instr/i1040sh-000.htm#TXMP16ccbc8d
If you must file a 2008 Form W-2, Wage and Tax Statement, for any household employee, you must also send Form W-3, Transmittal of Wage and Tax Statement, with Copy A of Form(s) W-2 to the Social Security Administration. You are encouraged to file your Forms W-2 and W-3 electronically. Visit the Social Security website at www.socialsecurity.gov/employer
to learn about electronic filing.
You must file Schedule H (Form 1040) if you answer taxmap/instr/i1040sh-000.htm#TXMP043aa62d
Yes to any of the questions on lines A, B, or C.
Depending on your answers, you may find that you only have to complete lines A, 1 through 4, 6, 8, and 9.taxmap/instr/i1040sh-000.htm#TXMP21288bb4
If you hired someone to do household work and you were able to control what work he or she did and how he or she did it, you had a household employee. This is true even if you gave the employee freedom of action. What matters is that you had the right to control the details of how the work was done.
You paid Betty Oak to babysit your child and do light housework 4 days a week in your home. Betty followed your specific instructions about household and child care duties. You provided the household equipment and supplies Betty needed to do her work. Betty is your household employee.
Household work is work done in or around your home. Some examples of workers who do household work are:
|Caretakers||Health aides||Private nurses|
|Cleaning people||Housekeepers||Yard workers|
If a worker is your employee, it does not matter whether the work is full or part-time or that you hired the worker through an agency or from a list provided by an agency or association. Also, it does not matter if the wages paid are for work done hourly, daily, weekly, or by the job.Note.(p2)
If a government agency files Schedule H for the worker, you do not need to file it.taxmap/instr/i1040sh-000.htm#TXMP21b6178d
Cash wages include wages paid by checks, money orders, etc. Cash wages do not include the value of food, lodging, clothing, or other noncash items you give a household employee.
For 2008, you can generally give your employee transportation benefits such as transit passes worth up to $115 per month without the benefits counting as cash wages. However, the value of benefits over $115 a month is included as wages. See Transportation (Commuting) Benefits in Pub. 15-B, Employer's Tax Guide to Fringe Benefits, for more information.
A calendar quarter is January through March, April through June, July through September, or October through December.taxmap/instr/i1040sh-000.htm#TXMP36daa52a
Workers you get from an agency are not your employees if the agency is responsible for who does the work and how it is done. Self-employed workers are also not your employees. A worker is self-employed if only he or she can control how the work is done. A self-employed worker usually provides his or her own tools and offers services to the general public in an independent business.
You made an agreement with Paul Brown to care for your lawn. Paul runs a lawn care business and offers his services to the general public. He hires his own helpers and provides his own tools and supplies. Neither Paul nor his helpers are your employees.
For more information, see Pub. 926, Household Employer's taxmap/instr/i1040sh-000.htm#TXMP3e8e885f
You must file Form W-2 for each household employee to whom you paid $1,600 or more of cash wages in 2008 that are subject to social security and Medicare taxes. To find out if the wages are subject to these taxes, see the instructions for Schedule H, lines 1 and 3, on page H-4. If the wages are not subject to these taxes but you withheld federal income tax from the wages of any household employee, you must file Form W-2 for that employee.
If you file one or more Forms W-2, you must also file taxmap/instr/i1040sh-000.htm#TXMP14afcc7b
If you do not have an EIN, see Form SS-4, Application for Employer Identification Number. The Instructions for Form SS-4 explain how you can get an EIN immediately over the internet or by telephone, in 4 business days by fax, or in about 4 weeks if you apply by mail. See How To Get Forms and Publications on page H-7 for details on how to get forms and publications including Form SS-4. Do not use a social security number in place of an EIN.taxmap/instr/i1040sh-000.htm#TXMP4a6b8990
It is unlawful to employ an alien who cannot legally work in the United States. When you hire a household employee to work for you on a regular basis, you and the employee must each complete part of the U.S. Citizenship and Immigration Services (USCIS) Form I-9, Employment Eligibility Verification. The Bureau was formerly called the Immigration and Naturalization Service, or INS. You must verify that the employee is either a U.S. citizen or an alien who can legally work and you must keep Form I-9 for your records. You can get the form and the USCIS Handbook for Employers by calling 1-800-870-3676, or by visiting the USCIS website at www.uscis.gov.
If you employed a household employee in 2008, you probably have to pay contributions to your state unemployment fund for 2008. To find out if you do, contact your state unemployment tax agency right away. See page H-10 for some helpful contact information for each state. You should also find out if you need to pay or collect other state employment taxes or carry workers' compensation insurance.
See the Appendix in Pub. 926 for a complete listing of contact information for state unemployment tax agencies.