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IRS.gov Website
Publication 225
taxmap/pubs/p225-055.htm#en_us_publink1000218785

Chapter 13
Employment Taxes(p76)

What's New for 2010(p76)


taxmap/pubs/p225-055.htm#en_us_publink1000218787

Wage limit for social security tax.(p76)

The limit on wages subject to the social security tax for 2010 is $106,800, unchanged from 2009. There is no limit on wages subject to the Medicare tax.
taxmap/pubs/p225-055.htm#en_us_publink1000250300

Qualified employer's social security tax credit.(p76)

Qualified employers are allowed a credit for their share (6.2%) of social security tax on wages paid to qualified employees after March 18, 2010, and before April 1, 2010. For more information, see the Instructions for Form 943.
taxmap/pubs/p225-055.htm#en_us_publink1000250301

Qualified employer's social security tax exemption.(p76)

Qualified employers are allowed an exemption for their share (6.2%) of social security tax on wages paid to qualified employees after March 31, 2010, and before January 1, 2011. For more information, see the Instructions for Form 943.

What's New for 2011(p76)


taxmap/pubs/p225-055.htm#en_us_publink1000252229

Electronic deposit requirement.(p76)

The IRS has issued proposed regulations under section 6302 which provide that beginning January 1, 2011, you must deposit all depository taxes (such as employment tax, excise tax, and corporate income tax) electronically using the Electronic Federal Tax Payment System (EFTPS). Under these proposed regulations, which are expected to be finalized by December 31, 2010, Forms 8109 and 8109-B, Federal Tax Deposit Coupon, cannot be used after December 31, 2010. For more information about EFTPS or to enroll in EFTPS, visit the EFTPS website at www.eftps.gov or call 1-800-555-4477. You can also get Pub. 966, The Secure Way to Pay Your Federal Taxes.
taxmap/pubs/p225-055.htm#en_us_publink1000252230

Advance payment of earned income credit (EIC).(p76)

The option of receiving advance payroll payments of EIC expires on December 31, 2010. Individuals eligible for EIC in 2011 can still claim the credit when they file their federal income tax return. Individuals who received advance payments of EIC in 2010 must file a 2010 federal income tax return.

Reminder(p76)


taxmap/pubs/p225-055.htm#en_us_publink1000250303

Correcting a previously filed Form 943.(p76)

If you discover an error on a previously filed Form 943, Employer's Annual Federal Tax Return for Agricultural Employees, make the correction using Form 943-X, Adjusted Employer's Annual Federal Tax Return for Agricultural Employees or Claim for Refund. Form 943-X is filed separately from Form 943. For more information on correcting Form 943, see the Instructions for Form 943-X.

Important Dates for 2011(p77)


You should take the action indicated by the dates listed. See By February 15 and On February 16 for Form W-4, Employee's Withholding Allowance Certificate, information. Due dates for deposits of withheld federal income taxes, social security taxes, and Medicare taxes are not listed here. For these dates, see Publication 509, Tax Calendars (For use in 2011).
taxmap/pubs/p225-055.htm#en_us_publink1000218792

Note.(p77)

If any date shown below for filing a return, furnishing a form, or depositing taxes, falls on a Saturday, Sunday, or legal holiday, the due date is the next business day. A statewide legal holiday delays a filing due date only if the IRS office where you are required to file is located in that state. For any due date, you will meet the "file" or "furnish" date requirement if the envelope containing the tax return or form is properly addressed, contains sufficient postage, and is postmarked by the U.S. Postal Service by the due date, or sent by an IRS-designated delivery service by the due date. See Private delivery services in Publication 51 (Circular A), Agricultural Employer's Tax Guide.
taxmap/pubs/p225-055.htm#en_us_publink1000218793

Fiscal year taxpayers.(p77)

Generally, the due dates listed apply whether you use a calendar or a fiscal year. However, if you have a fiscal year, refer to Publication 509 for certain exceptions that may apply to you.
taxmap/pubs/p225-055.htm#en_us_publink1000218794

By January 31(p77)

taxmap/pubs/p225-055.htm#en_us_publink1000218795

By February 15(p77)

Ask for a new Form W-4 or Formulario W-4(SP), Certificado de Exención de Retenciones del Empleado, from each employee who claimed exemption from federal income tax withholding last year.
taxmap/pubs/p225-055.htm#en_us_publink1000218796

On February 16(p77)

Begin withholding federal income tax for any employee who previously claimed exemption from federal income tax withholding but has not given you a new Form W-4 for the current year. If the employee does not give you a new Form W-4, withhold as if he or she is single, with zero withholding allowances. The Form W-4 previously given to you claiming exemption is now expired.
taxmap/pubs/p225-055.htm#en_us_publink1000218797

By February 28(p77)

File Forms 1099 and 1096. File Copy A of all Forms 1099 with Form 1096, Annual Summary and Transmittal of U.S. Information Returns, with the IRS. For electronically filed returns, see By March 31 below.
File Forms W-2 and W-3. File Copy A of all Forms W-2 with Form W-3, Transmittal of Wage and Tax Statements, with the Social Security Administration (SSA). For electronically filed returns, see By March 31 below.
taxmap/pubs/p225-055.htm#en_us_publink1000218798

By March 31(p77)

File electronic Forms W-2 and 1099.File electronic Forms W-2 with the SSA and Forms 1099 with the IRS. See Social Security's Employer W-2 Filing Instructions & Information webpage at www.socialsecurity.gov/employer for more information about filing Forms W-2 and W-2c electronically.
taxmap/pubs/p225-055.htm#en_us_publink1000218799

By April 30, July 31, October 31, and 
January 31(p77)

Deposit FUTA taxes. Deposit FUTA tax due if it is more than $500.
taxmap/pubs/p225-055.htm#en_us_publink1000218800

Before December 1(p77)

Remind employees to submit a new Form W-4 if their withholding allowances have changed or will change for the next year.

taxmap/pubs/p225-055.htm#TXMP50c48befIntroduction

You are generally required to withhold federal income tax from the wages of your employees. You may also be subject to social security and Medicare taxes under the Federal Insurance Contributions Act (FICA) and federal unemployment tax under the Federal Unemployment Tax Act (FUTA). This chapter includes information about these taxes.
You must also pay self-employment tax on your net earnings from farming. See chapter 12 for information on self-employment tax.

taxmap/pubs/p225-055.htm#TXMP4c2e09f6

Useful items

You may want to see:


Publication
 15 (Circular E), Employer's Tax Guide
 15-A Employer's Supplemental Tax Guide
 15-B Employer's Tax Guide to Fringe Benefits
 51 (Circular A), Agricultural Employer's Tax Guide
 926 Household Employer's Tax Guide
Form (and Instructions)
 W-2: Wage and Tax Statement
 W-4: Employee's Withholding Allowance Certificate
 W-9: Request for Taxpayer Identification Number and Certification
 W-11: Hiring Incentives to Restore Employment (HIRE) Act Employee Affidavit
 940: Employer's Annual Federal Unemployment (FUTA) Tax Return
 943: Employer's Annual Federal Tax Return for Agricultural Employees
 943-X: Adjusted Employer's Annual Federal Tax Return for Agricultural Employees or Claim for Refund
See chapter 16 for information about getting publications and forms.
taxmap/pubs/p225-055.htm#en_us_publink1000218802

Farm Employment(p77)

rule
In general, you are an employer of farmworkers if your employees do any of the following types of work. For more information, see Publication 51 (Circular A).
Workers are generally your employees if they perform services subject to your control. You do not have to withhold or pay employment taxes for independent contractors who are not your employees. For more information, see Publication 15-A.
If you employ a family of workers, each worker subject to your control (not just the head of the family) is an employee.
Special rules apply to crew leaders. See Crew Leaders, later.
taxmap/pubs/p225-055.htm#en_us_publink1000218803

Employer identification number (EIN).(p78)

rule
If you have employees, you must have an EIN. If you do not have an EIN, you may apply for one online. Go to the IRS website at  
www.irs.gov/businesses and click on the Employer ID Numbers link. You may also apply for an EIN by calling 1-800-829-4933 (hours of operation are Monday - Friday, 7:00 a.m. to 10:00 p.m. local time), or you can fax or mail Form SS-4, Application for Employer Identification Number, to the IRS.
taxmap/pubs/p225-055.htm#en_us_publink1000218804

Employee's social security number (SSN).(p78)

rule
An employee who does not have an SSN should submit Form SS-5, Application for a Social Security Card, to the Social Security Administration (SSA). Form SS-5 is available from any SSA office or by calling 1-800-772-1213 (operates 24 hours per day). It is also available from the SSA's website at www.socialsecurity.gov.
The employee must furnish evidence of age, identity, and U.S. citizenship or lawful immigration status permitting employment with the Form SS-5. An employee who is age 18 or older must appear in person with this evidence at an SSA office.
taxmap/pubs/p225-055.htm#en_us_publink1000218805

Form I-9.(p78)

rule
You must verify that each new employee is legally eligible to work in the United States. This includes completing the Form I-9, Employment Eligibility Verification. Form I-9 is available from the U.S. Citizenship and Immigration Services (USCIS) offices or by calling the Bureau of Citizenship and Immigration Services Forms Request Line at 1-800-870-3676.  
Form I-9 is also available from the USCIS website at www.uscis.gov. You can also contact the USCIS at 1-800-375-5283 for more information.
taxmap/pubs/p225-055.htm#en_us_publink1000218806

New hire reporting.(p78)

rule
You are required to report any new employee to a designated state new hire registry. Many states accept a copy of Form W-4 with employer information added. Call the Federal Office of Child Support Enforcement at 202-401-9267 or visit their Employer Services webpage at www.acf.hhs.gov/programs/cse/newhire/employer/home.htm for more information.