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Frequently Asked Tax Questions

Small Business, Self-Employed, Other Business - Forms 940, 941 and 944 Employment Taxes

  1. We are about to hire employees and need to know how much federal income tax to withhold and where to send this money along with other employment taxes?
  2. We hired a nanny to look after our baby while we work. How do we pay her Social Security taxes and properly report her income?

Rev. date: 01/22/2015

We are about to hire employees and need to know how much federal income tax to withhold and where to send this money along with other employment taxes?

You will need to:
Generally, employers are required to file Forms 941 quarterly. However, some small employers (those whose annual liability for Social Security, Medicare, and withheld federal income taxes is $1,000 or less) may file Form 944 (.pdf), Employer's ANNUAL Federal Tax Return, annually instead of Forms 941. Employers are required to file Form 940 (.pdf), Employer's Annual Federal Unemployment (FUTA) Tax Return, annually. See Topic 759 for more information about Form 940. Employers must also file a Form W-2 (.pdf), Wage and Tax Statement, annually for each employee along with a Form W-3 (.pdf), Transmittal of Wage and Tax Statements, and furnish a copy of the Form W-2 to the employee.  
Monthly or semiweekly deposits may be required for taxes reported on Form 941 (or Form 944), and quarterly deposits may be required for taxes reported on Form 940. Employers should consult each form’s instructions or Publication 15 to determine when to make deposits.
The Employment Tax e-file System page offers an improved way to file Forms 940, 941 and 944 electronically. Prospective participants must first complete and submit an IRS e-file application. You can complete the IRS e-file application online after registering for e-services.
Additional Information
Participating in IRS e-file

Rev. date: 12/18/2014

We hired a nanny to look after our baby while we work. How do we pay her Social Security taxes and properly report her income?

Your nanny is considered your household employee and you are her household employer: